1) What is the IAESTE Day?
2) When is the IAESTE Day?
3) What can we do to make the IAESTE Day successful?
4) What we can do in advance?
5) What should be done afterwards?
6) Where can we get some info/materials?
7) Who can we contact for help?
1) What is IAESTE Day?
The concept of the IAESTE-Day is to join the efforts of as many NCs/LCs worldwide as possible to create one global information and party event
Each year a theme is chosen to help you focus your IAESTE Day activity. The theme for 2011 is 'Alumni - Remembering friends' and is a great opportunity for you to base your event around gathering as many of your current and former IAESTE members together for the celebration of IAESTE.
All of our NCs/ LCs are able to organise events. Those events usually take place in rooms provided by the local university or college and are organised and carried out by the members of IAESTE. Any event a NC/LC can think of is more than welcome. The main goal remains to attract as many people in different positions as possible but at the same time considering the different resources of each NC/LC.
Main goals of the IAESTE Day:
To maintain good relationships with your participating companies
To build new relationships
To highlight your successes and share the outcomes of your hard work with others
To celebrate the global organisation that is IAESTE!
To make use of IAESTE Day to raise new jobs and sponsorship
To promote the IAESTE Alumni Network
Some possible ideas in relation to the 2011 theme of 'Alumni':
Bring all current and former members together for a party
Bring all current and former members together for a dinner with the focus to discuss how IAESTE has changed over the years
A 'sharing stories' event where alumni can share their IAESTE success story. Could be round table or presentations, with drinks after
Organise a sports match between alumni and current members!
Find your most famous alumni and have them talk at your event
Hold a competition to see how many people you can get to sign up to the IAESTE Alumni Network
IAESTE Slovenia and Norway have recently held alumni events so why not contact them and ask them how they did it? Share ideas between countries!
2) When is the IAESTE Day?
Usually towards the end of October. This year (2011) it is Friday 21 October. If the chosen date is not suitable then a date one or two days either side is perfectly acceptable.
Why this date?
Because most students are back at university, trainees are still around, companies are back from holidays and the most stressful time during the summer reception is over
The NCs/LCs can use it as an information event for students/companies
3) What can we do to make the IAESTE Day successful?
Use your enthusiasm and imagination!
Try to involve others members and friends to make a big event
Make a presentation about IAESTE (what is IAESTE and all advantages)
Ask trainees to present something from their traineeship (presentation should concentrate on earned experiences during the traineeship, technical as well as cultural)
Invite guest speakers – rector of the university, company representatives etc
Prepare a dinner – formal or food made by trainees, invited catering or even barbecue
Present foreign and local dance or music – it could be played in the background, like a show of national dance like belly dance, salsa or IAESTE dance
organise a student led concert (or trainee) band
organise some games and sports (It will help building bridges between the people who participate-depending on the audience)
Show photos of IAESTE trainees from different countries as a running presentation, in the background or an exhibition on the walls
Spread “Form O” to fill in by the employers (especially the new ones)
organise workshops
Cooperate with Student Council or others student organisations
Present IAESTE Awards
Gala dinner for members or employers
organise a competition among the LCs
Make a Company Fair
Involve other LCs or NCs
Gather together to remember our former members that are no longer with us
Anything you wish to make IAESTE Day a success!!!
The main goal is to show everyone what a great organisation IAESTE is!
4) What we can do in advance?
Each country should have a national coordinator (chosen by the National Secretary), who will stay in contact with international IAESTE Day coordinators. The National coordinator should also coordinate the IAESTE Day on the national level.
Information which has to be sent to IAESTE Day international coordinators is:
Name and contact details of national coordinator
Program/schedule
List of sponsors and patrons
Media exposure (in national language, to put on the IAESTE Day website)
Main concept and schedule (decide between formal and informal eventand who will be the main target group, etc.)
Promotion of the event e.g.:
Media
Internet
Flyers
Invite guests and media
5) What should be done afterwards?
Collect pictures, films or any other records
Collect press/media releases
Fill out the evaluation sheet and send it to the international coordinators
6) Where can we get some info/materials?
From the IAESTE Day website www.iaesteday.com
The IAESTE Intraweb www.iaeste.net (Files/SID.Marketing/I-day)
IAESTE Annual Review
National Coordinator
7) Who can we contact for help?
National Coordinator
IAESTE Day Team iaeste.day@iaeste.org
Others LCs with more experience with IAESTE Day
IAESTE Day, it's easy!
